Generate Report

  1. Click on "Inspections" in the admin menu
  2. Under "Reports", click "Laser Inspection Results"
  3. Click the link for the report you want to generate and send.
  4. A "Report Parameters" box will pop up.
  5. Fill in the date range for the laser inspection
  6. Type in "last name, first name" of the Laser Supervisor in the "researcher" field
  7. Click "View Report"
  8. The report will appear in a new browser tab

E-mail Report to Laser Supervisor

  1. At the top left of the report browser tab, click "E-mail Burst"
  2. An "E-mail Burst Preview" window will open
  3. Click on the "Available Burst Groups" field and select "Researchers/PIs"
  4. Click "Next"
  5. Check the box in the "Burst?" column for the row the Laser Supervisor appears
  6. Click the "E-mail" tab
  7. Select "Reports" from the "Category" field
  8. Select the "Laser Inspection Results Letter" e-mail template from the "Template" drop-down menu
  9. Click "Email Body (cont.) if you wish to modify the email text from the default.
  10. Change the "From" field to your e-mail address
  11. Ensure the RSO and LSO e-mail addresses appear in the "CC" field.  It is also appropriate to manually enter the e-mail address of additional individuals (such as a student or staff member that was present for the inspection in lieu of the Laser Supervisor).
  12. Click the "Attached Reports" tab and ensure the report is displaying.
  13. Click the "Send" button.
  14. Click on the "Status/Send Selected" tab to see the send history.  There will be a message indicating whether the message was sent successfully or not.
  15. Click "Cancel" to exit the report bursting mode
  16. Close the browser tab to exit the report