People can't take an online course on Genius more than once, so we create new sections for online courses periodically to allow people to complete courses as required. The courses below need to be recreated:

At the end of even numbered years:

  • Bloodborne Pathogens for Researchers
  • Lab Safety 101
  • Right to Know

At the end of odd numbered years:

  • Asbestos Awareness
  • Bloodborne Pathogens for Researchers
  • Defensive Driving Online
  • General Biosafety
  • Lab Safety 101
  • Laser Safety Awareness Training
  • Laser Safety Refresher Training
  • Radioactive Materials Refresher
  • Receipt of Dangerous Goods Training
  • Recombinant DNA - Online
  • Right to Know
  • Shipment of Dangerous Goods
  • X-Ray Safety Refresher

Start by creating the new section in Genius.

  1. Click on "Sessions" then "Add Session"
  2. Select the course from the drop-down list
  3. Name: keep the same title but add "- yyyy" to the end of the title
  4. Select yourself from the list of Instructors (if you can't add other instructors, ask Melissa to do it for you)
  5. Status: "Archived" (for now - this will make sure it doesn't show up until you are ready for it to be visible)
  6. Affiliation: "GATECH"
  7. Term: "Ongoing"
  8. Cap: 999999
  9. Start Date: today's date
  10. End Date: 12/31/<this year>
  11. Location: "via Canvas"
  12. Credits: 1
  13. LMS: "GTPE Instructure". Leave the "LMS Course ID" blank.
  14. Delivery: "On-Demand Online"
  15. Completion formula: copy this from the previous section
  16. Click "Save"

Then in Canvas, copy course content into new course shell.

  1. Click on your name in the top right corner (from Genius), and click "Go to LMS"
  2. Click on the name of the new course (that should have "- yyyy" at the end of it).
  3. Click "Import Existing Content" from the list of items on the right side of the page.
  4. Content Type: "Copy a Canvas Course"
  5. Search for a course: type part of the name of the course you are copying from (the old course), and click on the correct one
  6. Content: "All content"
  7. Click "Import"
  8. Wait patiently while it copies the content over
  9. If you have SCORM content:
    1. Click "SCORM" then make sure you have a graded assignment
    2. SCORM > Enable
    3. Test links
      1. Course opens
      2. SCORM loads
  10. Note the # in URL after https://gtpe.instructure.com/courses/#/... (this will be the LMS course ID, but should auto-populate back in Genius)
  11. Click "People" and then "+ People"
  12. Add all others who need to be instructors (check previous course for user IDs)

Then in Genius, transfer users to the new section and finish up.

  1. Navigate to the old section
  2. Click on "Active Enrollments"
  3. Download the list of all currently enrolled individuals by changing the drop-down of how many people you can see to "All" and click on "Export Excel". Save this in ORS Files > EHS > Genius with today's date and the name of the training course.
  4. I have chosen to transfer anyone who has enrolled in the last ~2 months.
  5. If bulk transfer has been updated with the checkbox to turn off email notifications:
    1. Click on "Enrollment History"
    2. Click on "Bulk Transfer"
    3. Select the destination course and section (the new section you recently created)
    4. Select the learners to transfer
    5. Click "Transfer"
      • Checking whether this will email users or not (other option is to do it manually)
  6. If bulk transfer doesn't have the checkbox to turn off email notifications, or you otherwise want to transfer people manually:
    1. Click on "Learners", then search for the learner and click on their name
    2. Click on "Transfer to Section" on the left hand side
    3. Select the section to transfer them from, then the section to transfer them to
    4. Un-check the box for email notifications
    5. Click "Transfer"
  7. Navigate to the old section
  8. Click on "Enrollment History"
  9. Click the checkbox to select all individuals
  10. Click "Bulk Edit"
  11. Change status to "DROPPED"
  12. Un-check the box for email notifications
  13. Click "Save"
  14. Click "Edit"
  15. Change Name to add the "- yyyy" for the previous year
  16. Change Status to "ARCHIVED"
  17. Click "Save"​
  18. Navigate to the new section
  19. Change Name to remove the "- yyyy"
  20. Change Status to "ACTIVE"
  21. Click "Save"