Form LU-1, Laser User Registration is submitted online via the link at Laser Documents | Environmental Health & Safety (gatech.edu).  When these are submitted, the forms are available for import as described below.  Go to Add Laser Supervisor, for individuals submitting Form LS-1, Laser Supervisor Registration.

Worker Application Import
  1. Go to "Workers">"Worker Application Import"
  2. Select "Pending" in the "View" drop down box
  3. Scroll to the Form LU-1 to be imported
  4. Double click the row for the Form LU-1 to be imported.  This will open the pdf of the submitted form in another browser tab.  This will be useful for part of the next steps.
  5. In the first column, click the green "Import Worker" button or the blue "Update Worker" link, whichever is showing.
    • "Import Worker"
      • The screen display will change and you should see "Worker Information" as the label at the top of the page.
      • Fields that were filled out in the online LU-1 will be populated automatically.
      • Proceed to Step 6.
    • "Update Worker"
      • A "Select Worker Information from Imported Data..." box will display
      • Compare the information in the "Import Value" column with the "Current Value" column and check the box in the "Change Value?" column if you wish the accept the new import value.
        • Generally speaking, accept changes where the "Current Value" is blank and the "Import Value" has information in it.
      • Click "Apply"
      • An "Application Requirements" box may display.  Click "Continue Edit" without making any changes.
      • Fields that were filled out in the online LU-1 will be populated automatically. 
      • Proceed to step 6.  
  6. If the "Position" field is blank, look at the pdf and type in the value that you see in the "Position Title" field.  If that is blank, then enter the value from the "Employment Status" field.  If there is not an exact match, look up the person in the Georgia Tech Directory, and use the position title listed in their entry instead of the one from Form LU-1.
    • Click on the "Attach PI" Tab
      • Choose Laser Supervisor listed on the pdf from "Select PI" dropdown
      • Click "Attach" for the laser permit (L-PI Code) listed underneath the PI
      • Select "Laser User" for the "Function" of the worker
    • Select the "Training" tab and ensure the drop down menu indicates "Training History"
      • Ensure "Laser Safety Training" appears.  If it does not, notify the Laser Safety Officer.  Do not manually enter the training completion.
    • Click "Save".  You will be returned to the "Worker Application Import" screen.  Click the "Workers" link to return to the main Workers menu.
    • Click on "Workers" and search for the person that you just imported.
      • Double-click the row for that person.
      • Scroll down and click on the "Training" tab.
        • Click on the "Training History" drop-down menu and now select "Required Courses".
          • Do not manually enter training requirements.
          • Ensure that "Laser Safety" and "Refresher Laser Safety" appear.  If they don't, contact the LSO.
  7. Click "Save".
  8. Click the "Add User Record" button.  This will read "View User Record" if the person has previously been given a user record.
  9. Click "Sync with Permit Links".  Ensure the Laser Supervisor name appears in the right column under this button or is already present in the left column under this button.
  10. Select "Laser User" in the "Security Groups" field. 
  11. Click "Save".
  12. Generate a Laser User Registration Notification Letter.